Ting Pan
Writing 2 / MW 3PM
04/05/2015
PB1A
Invitation Letter
An invitation letter is considered as an important part in organizing a party, event or celebration and serves as a request for an individual's presence or attendance. It is typically written in third-person language and mailed in advance of the scheduled activity. It helps to convey some information about the activity and determine the number of guests attending. Apparently, the audience of invitation letters are people who are invited by the host. Invitation letters generally serve two purposes; first, to invite the individual to the event and secondly, to ensure that the person receiving the letter is going to attend. A letter of invitation includes the introduction, to allow the host and sender to introduce themselves, as well as the organization in which they represent. A simple background of the individual or institution will suffice. In the body of the letter, it is crucial to outline all of the information about the event. The time, date and location should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which audience should provide their reply by. This is intended for parties and events where host must know exactly who is coming so arrangements can be made for seating, food, and other accommodations. The letter may also contain some instructions about the occasion, such as special roles played at the party, or attire and items required for the guest to bring. Next, the appreciation for the guest to attend the party should be shown. Commonly, the invitation letter takes a polite, but semi-formal tone. It also depends on the occasion. The tone can be formal and serious if it is a business invitation letter. A friendly invitation letter may contain less formal wording, but more enthusiasm.
Generally, invitation letters are written in a mixture of present and future tenses. The present tense conveys information about the event and the future tense ensures the guest is going to attend. Linking words and phrases about description and explanation are used, such as "it will be", "we hope that", "after", "during", "in order to". In addition, invitation letter is a specific kind of letter, and must accord with features of letters. In detail, it should contain sender's address, date, inside address, salutation, body, closing, and apply regular letter format with generally accepted font - Times New Roman, size 12. Also, punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. Moreover, invitation letters are used as an alternative to traditional invitations. Compared with simple and rigid traditional invitations, they are more casual, sincere and detailed. They allow the host to convey different messages through the tone of the letter as well as additional information that is not shared in a traditional invitations. For example, when we send an invitation letter to close friends or family members, memories or past events can be shared with them.
As a summary, invitation letters are written by the host to invite the audience and also provide information of the event. Semi-formal tone, present and future tenses and linking terms are applied in invitation letter. The regular letter format and font are applicable to invitation letters. Besides, they do not have strict limitations in content which required in traditional invitations.
Such a brilliant article! You dissect an invitation letter from its purpose, audience, context, and tone. Meet all the requirements,so perfect, just like me!
ReplyDeleteHowever,there are 2 problems in it!First, I think the second purpose of invitation letter is not necessary! You just send invitation letters to the people you want to see at the event. You do not have to ensure their attendances. They will decide whether to attend!
What is more! Invitation letter always use the first language! For example! If you have your wedding day next week, you want to invite me! You should say "I will be married next week!", absolutely not "hey, this pretty girl will be married this week, and this girl want you to attend! " I will be very sad if you send me invitation letter like this!
Last thing, you can add an conclusion at the end of the article!
Invitations are a really good type of textual genre! I think you’ve managed to capture the purpose and style well. Invitation letters are easy to recognize and can be used for numerous types of events. I like that you mentioned they are written in third-person because I think that’s an important detail for invitations. Usually, I think we tend to feel excitement when receiving an invite to a party or wedding or anything and it’s because we feel included in something. This could be the result of the tone of the invitation when it is a welcoming one. Good job on the contextual description by including the details that distinguish them from any other type of letter. Overall, I really enjoyed reading your PB and I like the genre you picked, I would have never thought of it myself.
ReplyDeleteI like the out of the ordinary ideas for topics that really cause me to stop and think about things that I have been used to my whole life. I definitely agree with you on the majority of the points you have made about certain invitations and am glad you highlighted that there are different types of invitations. I personally love getting silly, fun invitations to events but do realize that there are more formal events that require very rigid standards for their invitations. I also appreciated how you brought up the correct grammar for the invitations as that is something I believe most people do not think about right away. I think that in some parts you sounded a bit unsure of yourself such as in the sentence, "Apparently, the audience of invitation letters are people who are invited by the host." I believe that if you just omitted the word Apparently from that sentence it would be spot on!
ReplyDelete